Lotus Notes 6 Help - Creating a Calendar entry

CALENDAR AND SCHEDULING

Creating a Calendar entry
You can create appointments, reminders, anniversaries, events, and meetings in your own Calendar or another Calendar that you manage. For information on creating a meeting, see the Help topic Scheduling a meeting.

Note Once you create a Calendar entry, you cannot change the original entry into a different type of entry (for example, a reminder into a meeting) except for meetings that are saved as a draft and appointments that are created directly in the Day view of the Calendar. To change an existing Calendar entry into another entry type, you must select the entry in the Calendar view and choose Actions - Copy Into New - New Calendar Entry. All of the original information, including invitees, is copied into a new form where you can change the properties.

To create a Calendar entry

1. Open the Calendar.

2. Click the New action button in the action bar at the top of the Calendar view and select Appointment, Anniversary, Reminder, or All Day Event.

3. Enter subject information in the Subject field of the Calendar entry form.

4. Select a date, time and time zone in the Starts field(s). If necessary, make date, time, and time zone selections for the Ends field(s).

5. (Optional) Select Repeats to make the entry a repeating one. Then specify repeat options in the Repeat options dialog box.

Note

If you create a repeating entry and decide after the entry has been saved that you want to change the entry to not be repeating anymore, or vice versa, you must create a new entry. You cannot change the original entry. To change the meeting type, select the entry in the Calendar view and choose Actions - Copy Into New - New Calendar Entry. All of the original information is copied into a new form where you can change the properties and save the entry.

6. (Optional) Enter a location in the Location field. For example, Massachusetts.

7. (Optional) Select a category in the Categorize field.

8. (Optional) Select Mark Private to prevent people who can read your Calendar from reading the entry. People who can manage your Calendar can see the date and time, but not the contents of the entries.

9. (Optional) Select Pencil In to keep the time of the entry free in your free time schedule.

10. (Optional) Select "Notify me" next to the Alarm icon on the right side of the Calendar entry and specify options in the Alarm notification options dialog box if you want to be reminded of the entry.

11. (Optional) Add text or items such as file attachments or graphics to the Description/Agenda field.

12. Click Save and Close. Notes adds the entry to the Calendar.

Tip The following are other quick ways to create a Calendar entry:

Double-click a time slot in Calendar (opens an appointment form, unless you change the default to something else in the Basics tab of Calendar and To Do preferences).
To create an appointment in the Day view, make sure time slots are displayed, click once in a time slot to select the time slot, then click again and start typing directly in the view. Press ENTER to save. This procedure schedules the date, time, and subject for an appointment.
Choose Actions - Copy Into New - New Calendar Entry from within an e-mail (opens an appointment).
Click the New toolbar icon , if you have toolbars displayed, and select "New Calendar Entry" (opens an appointment).
To create a reminder with an alarm from the Welcome Page, click the left-facing blue triangle at the middle right of the Welcome Page. Click "Quick reminder" under the Quick Notes section. Enter a subject, date, start time, and the amount of minutes that should go by before the Start time of the reminder in the "Remind me" field. Click Save.