1. If you haven't already done so, open the database you want to archive, choose File - Database - Properties and click "Archive Settings."

2. Click Settings, and add or edit a set of criteria. The Archive Criteria Settings dialog box opens.

3. Do one of the following:

• To archive documents in a separate archive database and remove them from the current database, select "Copy old documents into my archive database, then clean up this database," then click "Archive Database" to specify the file name and path of the database.
• To delete documents instead of archiving them, select "Just clean up this database without archiving."
Caution Be careful with this setting. Once documents are deleted, they cannot be recovered! It's safer to create an archive database, and then set up archiving which uses this setting for the archive database. This lets you save documents in the archive as long as you want, but still have Notes automatically delete them for you.

	Option	Description
	Delete older documents from this database	This setting deletes entire documents without changing the content of any documents
	Reduce the size of documents in this database	This setting streamlines the content of documents instead of deleting them. You can: Remove attachments, leave summary. The summary preserves certain basic fields, for example, in mail, the subject of the message. Remove attachments, leave summary and 40kb. Most mail messages contain less than 40kb of rich text, so this option reduces as few documents as possible.

6. Click OK.

See Also

Archiving mail messages to free up space
Selecting documents to archive