Lotus Notes 6 Help - Calendar preferences

CALENDAR AND SCHEDULING

Calendar preferences - Autoprocess
Open the Calendar and choose Actions - Tools - Preferences, click the Calendar & To Do tab, then click Autoprocess.

Automatic Processing of Meeting Invitations

Option Description

Enable automatic responses to meeting invitations Select this option to automatically respond to meeting invitations.

When a meeting invitation is received from

Select Anyone to respond to meeting invitations sent from anyone.
Select "Any of the following people" to respond to meeting invitations from individuals you specify.
Select "Anyone except the following people" to respond to meeting invitations from anyone except individuals you specify.

Automatically accept if time is available Select this option to have Notes automatically accept meeting invitations if you have the time available in your Calendar.

and automatically decline if time is not available Select this option if you chose for Notes to respond to meeting invitations and you want Notes to decline if the time is not available on your Calendar.

and let me decide if time is not available Select this option if you chose for Notes to respond to meeting invitations and you want to decide whether you can attend or not if the time is not available on your Calendar.

Delegate invitation to the following person to attend instead of me Select to delegate meeting invitations to a specified person (Enter the person's name in the Delegee field). This person assumes your place as the invitee of record, and is responsible for accepting or declining the meeting invitation, for attending, and so on.
The user who sent the meeting invitation to you receives notice that you delegated responsibility to another.

Automatic Inbox Management

Option Description

Prompt to confirm deletion When deleting a Calendar notice from your Inbox, a Mail view, or Mail folder, select this option if you want Notes to always prompt you to confirm the deletion.

Remove from this view/folder without prompting When deleting a Calendar notice from your Inbox, a Mail view, or Mail folder, select this option if you want Notes to remove the notice from the current Mail view or folder without prompting you, but not delete it from the Mail database (you can find the notice in the All Documents view).

See Also

Calendar and To Do preferences

Managing someone else's Calendar

Glossary

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Option	Description
Enable automatic responses to meeting invitations	Select this option to automatically respond to meeting invitations.
When a meeting invitation is received from	Select Anyone to respond to meeting invitations sent from anyone. Select "Any of the following people" to respond to meeting invitations from individuals you specify. Select "Anyone except the following people" to respond to meeting invitations from anyone except individuals you specify.
Automatically accept if time is available	Select this option to have Notes automatically accept meeting invitations if you have the time available in your Calendar.
and automatically decline if time is not available	Select this option if you chose for Notes to respond to meeting invitations and you want Notes to decline if the time is not available on your Calendar.
and let me decide if time is not available	Select this option if you chose for Notes to respond to meeting invitations and you want to decide whether you can attend or not if the time is not available on your Calendar.
Delegate invitation to the following person to attend instead of me	Select to delegate meeting invitations to a specified person (Enter the person's name in the Delegee field). This person assumes your place as the invitee of record, and is responsible for accepting or declining the meeting invitation, for attending, and so on. The user who sent the meeting invitation to you receives notice that you delegated responsibility to another.

Option	Description
Prompt to confirm deletion	When deleting a Calendar notice from your Inbox, a Mail view, or Mail folder, select this option if you want Notes to always prompt you to confirm the deletion.
Remove from this view/folder without prompting	When deleting a Calendar notice from your Inbox, a Mail view, or Mail folder, select this option if you want Notes to remove the notice from the current Mail view or folder without prompting you, but not delete it from the Mail database (you can find the notice in the All Documents view).