CALENDAR AND SCHEDULING

Setting your free time schedule
Your free time schedule indicates which days of the week and what hours of the day you are available for meetings. This information is available to other Notes users for the purpose of scheduling meetings. People can see your unavailable time and your scheduled time when looking at your schedule.

Your unavailable time are hours that you are not available for meetings, based on the preferences you add in your free time schedule. For example, you may only be available for meetings on certain days or certain times of each day.

Your scheduled time is time that shows conflicts in your schedule, such as another meeting scheduled at the same time.

To set your free time schedule

1. Open Calendar.

2. From the menu, choose Actions - Tools - Preferences.

3. Click the Calendar & To Do tab, then the Scheduling tab.

4. Under "Your Availability" select the appropriate time zone from the Time Zone list. The default is Local, which is your default time zone.

5. Select the days of the week you are available under "Day of Week," then specify the hours you are available for each day.


6. (Optional) If you want Notes to check for conflicts when accepting or scheduling a meeting, under "When Adding an Entry to Your Calendar," select "When adding appointments, accepting meetings, scheduling a new meeting" under "Check for conflicts with other entries."

7. (Optional) If you select "When adding appointments, accepting meetings, scheduling a new meeting," you can also select "Note a conflict if entry occurs outside available hours described above" to show a conflict if someone attempts to schedule a meeting for a time that is not available according to your preferences.

8. Click OK.

See Also