Lotus Notes 6 Help - Creating paragraph and text styles

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Creating paragraph and text styles
Paragraph styles let you save combinations of paragraph and text properties that you use regularly. Once you create a paragraph style, you can then use the style whenever you create a document.

Text Properties Paragraph Styles

The [None] paragraph style

The default style [None] recognizes the properties of the most current paragraph style you created. However, you can create a new paragraph style without deleting the previous one by changing and saving new properties as a different paragraph style.

The Headline, Bullet, and Basic paragraph styles

The Headline, Bullet, and Basic paragraph styles are predefined styles that you can apply to your documents. These are the text properties for each style:

Headline: font color is Dark Magenta, font style is Bold, point size is 12, and the line spacing setting for the Below option is 1 1/2 (all other text attributes are default settings).
Bullet: applies bullets to text and the point size is 10 (all other text attributes are default settings).
Basic: point size is 10 and the line spacing setting for the Below option is 1 1/2 (all other text attributes are default settings).

Click any of these topics:

To create a paragraph style
To apply a paragraph style to a paragraph
To assign a paragraph style to the cycle key
To change an existing paragraph style
To delete a paragraph style

To create a paragraph style

1. Put a document in Edit mode.

2. Click anywhere in the paragraph with the text properties you want to save (or you can create a paragraph with the properties you want to save, such as fonts, spacing, text color, etc.).

3. Choose Text - Text Properties.

4. Click the Paragraph Styles tab.

5. Click "Create Style."

6. Enter a name for the paragraph style in the "Style name" field.

7. (Optional):

Deselect "Include font in the style" if you don't want to save the selected paragraph's font in the paragraph style.
Select "Make style available for all documents" to make the style available for all documents that you can edit in all databases.
Select "Assign style to the Style Cycle key [F11]" to make the style available when you press F11 to cycle through paragraph styles.

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To apply a paragraph style to a paragraph

1. Put the document in Edit mode.

2. Select the paragraph(s) you want to format.

3. Do either of the following:

Choose Text - Apply Style and select a style from the menu Notes displays. Select Other to choose a style that is not displayed in the menu.
Choose Text - Text Properties, click the Paragraph Styles tab (last tab from left), and then select a style from the "Paragraph styles" list.
From the Status Bar (if applying paragraph styles is enabled in Status Bar Preferences), click the Paragraph Styles tab and select a style from the list.

Tip If you assign named styles to the cycle key, press F11 to cycle through the named styles when you format paragraphs.

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To assign a paragraph style to the cycle key

Assign named paragraph styles to the F11 key. Then press F11 to cycle through named styles when you format paragraphs.

1. Choose Text - Text Properties.

2. Click the Paragraph Styles tab.

3. Click "Assign to Keyboard."

4. Select the paragraph styles you want to assign to the cycle list.

Note

Notes displays a check mark next to the styles assigned to the cycle list. To remove a style from the cycle list, click the style.

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To change an existing paragraph style

1. Put a document in Edit mode.

2. Click anywhere in the paragraph with the text properties you want to save (or you can create a paragraph with the properties you want to save, such as fonts, spacing, text color, etc.).

3. Choose Text - Text Properties.

4. Click the Paragraph Styles tab.

5. Click "Redefine Style."

6. Select the paragraph style that you want to apply the new text properties to in the Redefine dialog box.

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To delete a paragraph style

1. Put the document in Edit mode.

2. Choose Text - Text Properties.

3. Click the Paragraph Styles tab.

4. Click "Delete Style."

5. Select the paragraph style to delete.

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