SHARING INFORMATION WITH OTHER APPLICATIONS

Exporting view data into tabular text files
Tabular text is ASCII text arranged in rows and columns, separated by tabs. When you export a view to a tabular text file, each row in the Notes view becomes a text row (line). Each column in the Notes view becomes a text column, separated by space characters. The contents of the Notes fields shown in the view become the entries in each column.

The result of a tabular export may not look exactly like the view. Views use a proportionally spaced font, but exports use a monospaced font. Export a few documents as a test. Then, if necessary, adjust the column width settings in the view before you perform the whole export.

Exporting from a view does not remove documents from the view, but simply copies the data into a new file.

To export view data into tabular text files

1. In a view, select the documents you want to export.

2. Choose File - Export.

3. In the Export dialog box, select "Tabular Text" in the "Save as type" list.

4. In the "File Name" box, either create a new file by typing a name and extension, or replace data in an existing file with the exported data by selecting the file.

5. Click Export.

6. If you select a file that already exists in the directory, click "Replace" to overwrite that file, or "Cancel" to return to the Export dialog box so you can enter a new filename.

7. Select to export "All documents" or "Selected documents."

8. To include the view titles at the top of the exported file, check "Include View titles."

9. Select a character set for the exported file--either Default, International, or Unicode. For more information, see Using Unicode to add special characters to documents .

10. Click OK.