Searching for documents in a Notes database works best when the database has a full-text index. A full-text index offers advanced search features and faster search capability.

To search for documents in a database's current view

1. Open the database.

2. Open the view you want to search. If you want to search the entire database, open the All Documents view, if the database has one.

3. From the menu, choose View - Search This View.

Notes displays the Search bar.

5. (Optional) If the database has a full-text index, you can click More and refine your search using

• conditions
• operators
• text search options.
You can also limit the number of search results and determine how to sort search results.

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Viewing the results of a view search

Notes displays a list of documents that match your search, along with a message at the top of the Search bar that indicates how many matching documents were found (Notes also displays this information in the status bar).

When you search for text, Notes highlights matching text in the body of each document returned in the results. For example, here are the matches in a document found in a search for the word bolly:

You can see the highlighted text when you open a document directly from the results list by double-clicking on it. To navigate through the matches in an open document, press CTRL+ (moves forward one match) or CTRL- (moves backward one match).

Note Notes displays highlights only for matches found in the main body of a document. Matching text contained in one of the following areas is not highlighted:

• In a document's Subject field.
• In a date or number field.
• In a hidden field of the document. When there is a match in a hidden field, Notes displays the message "Some highlights are not visible with this form" in the status bar at the bottom of the Notes window. If you don't see this message, try clicking the status bar once to see its history.
• In file attachments and in MIME fields. If a match is found in an attachment, Notes highlights the title underneath the attachment icon.

See Also

Saving search results
Searching your search results
Searching a Calendar view for documents that contain specified text
Finding documents whose titles start with specified text
Searching for documents or files that contain specified text in databases in your domain
Finding text in a document
Elements of a view
Search tips