If the Archive Settings dialog box is not open, choose Actions - Tools - Archive Settings.

The following table describes several ways archiving may be allowed in your organization.

Basics page	Settings page	Advanced page	Meaning
Options are dim, and you see the text "Your administrator does not permit archiving"	Options are dim	Options are dim	A policy prevents all private archiving.
Options are dim	Options are dim Lock icon appears on a criteria set in the list	Schedule option is available	An administration policy is specified for client-based archiving, and the policy allows you to control the schedule because the archiving will be performed on your computer. For more information on client-based archiving, see Specifying the computers where archiving runs and where the archive is stored.
Options are dim	Add button is available Lock icon appears on a criteria set in the list	Options are dim	An administration policy is specified for archiving, and the policy allows you to specify additional private criteria. For more information on working with criteria, see Creating, editing, and enabling sets of archive criteria
Options are available	Options are available	Options are available	Your administrator has no policy specified. You are free to set up your own mail archiving. Before proceeding, you may want to check with your administrator on whether there are plans to specify a policy.

See Also

Archiving mail messages to free up space
Saving documents in an archive to free up space