When you create a folder, the design is based on the default view of the current database. However, you can select a different type or a different style for your folder.

When you select a folder type, you specify who can access the folder by using these options:

• "Private" means the folder is available only to you.
• "Shared" means the folder is available to all users who have access to the database.
• "Shared, private on first use" means you create a shared version of a folder/view. When each user accesses it for the first time, a private copy is created for them. The private version is created in the database if the user has access to it. If not, the folder is created in the desktop file. If a folder is stored in your desktop file, you can use the folder only from your workspace.
• "Shared, desktop private on first use" means you create a shared version of a folder/view. When each user accesses it for the first time, a private copy is created for them. However, this folder is created in the desktop file even if the user has access to create private folders in the database.

To create a folder

1. Select or open the database where you want to create the folder.

2. From the menu, choose Create - Folder.

3. Enter a name for the folder in the "Folder name" field in the "Create Folder" dialog box.

4. Select "Folders" from the location field to create the new folder in the navigation pane. To create a subfolder of an existing folder in the navigation pane, select the name of the folder from the location field. When the new subfolder is created, the folder displays a twistie and the subfolder is collapsed underneath the folder you selected.

5. Do one of the following:

• If you want to use the default view or folder of the current database for the folder's new design, click OK. The new folder appears in the navigation pane if Folders is selected in the location field.
• If you want to choose a different type or style, click the Advanced button.

• Select or change the type in the Folder type list.
• Click the "Copy from" button to select a style of an existing folder. Select "Blank" if you do not want to copy a style from any folder.

Tip Right-clicking an existing folder provides you with options to delete, rename, or change the design of that folder if it is not a shared folder.

See Also

The Access Control List
Shared and private views and folders
Creating or deleting a view
Working with bookmarks