MAIL AND ADDRESS BOOK

Deleting mail
When you delete mail messages in Lotus Notes 6, Notes places them in the Trash folder in your mail database, without requiring a view refresh as in previous releases. The messages stay in the Trash folder for the time specified in your mail preferences under "Soft Delete," or until you explicitly delete them from trash. This staged deletion gives you a chance to retrieve messages if you make a mistake.

Note If you choose Actions - Tools - Preferences and don't see "Soft Delete expire time in hours" on the Basics tab, your organization may have modified the design of your mail database, and you may need to manage your Trash folder through the user preferences. Ask your administrator for assistance.

Click any of the following:


To delete a message

1. In any mail folder or view except Trash, select one or more messages you want to delete.

2. From the menu, choose Edit - Delete. Notes moves the document(s) to your Trash folder and out of all other folders and views in your mail database.

Tip To remove a message from a folder without deleting it from your mail database, select the message and choose Actions - Folder - Remove From Folder.

To work with messages in the Trash folder

Messages appear in the Trash folder until they are permanently deleted. You can remove them from the Trash folder and restore them to the view or folder from which they were originally deleted. You can also permanently delete selected messages or all messages.

1. In the navigation pane, click the Trash icon.

2. (Optional) If you want to work with only some of the messages, select them.

3. Do one of the following:

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To delete a message without sending it

If you start to create a message but decide you don't want to keep or send it, press ESC and click Discard.

Tip If you decide to keep the message but not send it yet, click "Save as Draft." Notes saves it in the Drafts view.

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See Also