| Option | Allows you to search |
Index attached files
- Without using conversion filters
- Using conversion filters on supported files
| All documents, including attachments. You can search with or without using conversion filters. Without filters, Notes searches only the ASCII text of the attachments, and may not find all content. With filters, Notes may be able to search other parts of the files. The first method is faster than the second, but less comprehensive. Text in attachments is not highlighted.
Note Attachments are actually located in the $FILE field in a document, though a picture of them appears in the BODY field. If you specifically search the BODY field for attachments, you won't find the information. |
| Index encrypted fields | All words in fields, including encrypted fields.
Caution Selecting this option will compromise the security of information in encrypted fields. |
| Index sentence and paragraph breaks | Words in the same sentence or paragraph. |
| Enable case-sensitive searches | For words by exact case match. Selecting this means that when you enter 'EXACTCASE' then your words, Notes searches for your words exactly as you enter them.
Example: if you enter "EXACTCASE Apple" in the search box, Notes will not find "apple."
Note Selecting this option increases the size of a full-text index by 5 to 10%. |
| Update frequency (servers only) | This option lets you determine the frequency of automatic updates for the index. The server administrator determines the actual time or date for updating the full-text indexes of databases that use the Daily, Hourly, or Scheduled options. If you choose Immediate, the full-text index will be created on the server as soon as possible.
The option applies only to server-based databases and to local replicas of server-based databases (for example, a local replica of your mail database). A local replica must have this option set to Immediate if you want the full-text index updated automatically during the replication process. |