To create a Group To Do

1. Open the To Do list.

2. From the menu, choose Actions - New To Do Item.

3. In the To Do Item form, enter text in the Subject field.

4. Select Others next to "Assign To."

5. Enter names in the Participants fields (click the address book icon to enter names using the Select Addresses dialog box).

• Required: These people receive a notice of the Group To Do assignment which includes response options (Accept, Decline, Delegate, Propose new date, Completed).
• Optional: These people are considered optional participants but do receive a notice of the Group To Do assignment which includes response options (Accept, Decline, Delegate, Propose new date, Completed).
• FYI: These people receive an information-only notice for the Group To Do. They do not have the typical response options that Required and Optional invitees have, but they are able to add the To Do to their To Do list. Other assignees cannot see the names of people you enter in this field on their notices.

7. (Optional) In the Category field, select or enter a category for the entry.

8. (Optional) Enter dates in the "Due by" and "Start by" fields.

9. (Optional) Select Repeats to make the entry a repeating one. Then specify Repeat options in the Repeat Options dialog box.

Note If you create a repeating entry and decide after the entry has been saved that you want to change the entry to not be repeating anymore, or vice versa, you must create a new entry. You cannot change the original entry.
Select the entry in the To Do view and choose Actions - Copy Into New - New To Do. All of the original information is copied into a new form where you can change the properties and save the entry.

11. (Optional) Select "Mark Private" to prevent people who have access to your Calendar from viewing details of the To Do. They can only see the date and time of the To Do.

12. (Optional) Select "Notify me" to set Alarm notification options for the item.

13. (Optional) Choose Actions - Delivery Options to change Delivery options for the notice that Notes delivers to assignees.

14. Click "Save and Send Assignments."

Notes adds the item to the To Do view and sends assignment notices to participants.

• From an e-mail message, open the e-mail (or select it in a view) and choose Actions - Copy Into New - New To Do. Notes displays a new To Do form with the Subject and Description fields already filled in with information from the e-mail.
• Click the New toolbar icon , if you have toolbars displayed, and select "New To Do."

Rescheduling, canceling, or confirming a Group To Do
Responding to a Group To Do assignment
Checking invitee status for a meeting or Group To Do
Creating a personal To Do
Managing views with categories