Note Microsoft Outlook is also a mail-enabled application, and you can use the procedure below to set it up for sending Notes mail, as long as you are not already using iNotes Access for Microsoft Outlook.

For more information, If you have installed Lotus Domino Administrator 6 Help, see iNotes Access for Microsoft Outlook. Or, go to the Documentation Library on the Lotus Developer Domain to download or view Lotus Domino Administrator 6 Help.

Click either of these topics:

• To set up Notes MAPI Service Providers
• To use Microsoft Word or Excel to send Notes mail

1. Install Microsoft Office, including Microsoft Outlook, before installing Notes. This is to ensure that MAPI components are installed before you set up the Notes MAPI Service.

Note If Notes is already installed before you install Microsoft Office, un-install Notes, install Microsoft Office, then reinstall Notes.

Note If Notes is installed without Domino mail (for example, to use Internet mail only), choose File - Preferences - Client Reconfiguration Wizard to add Domino mail.

4. Choose File - Mobile - Edit Current Location, click the Advanced tab, enter the file name of your User ID file in the "User ID to switch to" field, and then click Save & Close.

Tip To send messages in HTML format to Internet addresses without format conversion, while in the current Location document, click the Mail tab and specify "Prefers MIME" in the "Format for messages addressed to Internet addresses" field.

6. Double-click the Mail and Fax icon. This icon is called Mail in some versions and is present only when Microsoft Outlook is installed.

8. Click Add.

9. Select "Lotus Notes Mail" from the list and click Next.

10. For the profile name, enter the name of the location you specified in step 3, unless that location was Office (Network). Match the name exactly, including case, and click OK. If the location name is Office (Network), enter simply Office.

11. Enter the password for your user ID and click Next.

12. Click Finish.

13. Select the profile you created and click Properties.

14. Click the Addressing tab to view the Address books for the profile. If you want to add an Address book so you can look up mail recipients automatically when sending messages using Word or Excel, click Add.

• If there is a Domino directory that does not appear in the list on the Addressing tab, select it in the Add dialog box and click OK.
• Repeat the previous two steps for each Domino directory you want to access in Word or Excel. Address books appear in the Add dialog box list if they are accessible from the home server listed in your current Location document.

16. Click OK.

Note You must select at least one Domino directory in the Addressing options so Notes can check the names of recipients of your mail. Choose Tools - Options - Addressing to select a Domino directory if one has not been selected automatically.

Caution IBM does not recommend using a Profile that includes both a Domino address book and a Microsoft Exchange address book.

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To use Microsoft Word or Excel to send Notes mail

After you create the profile for the Notes Service Providers, you can use the following procedure to send mail using Word or Excel.

1. In the mail-enabled product, choose File - Send.

2. Select the profile you set up for the Notes Service Providers.

3. Create and send your message as you normally would.

Notes

• If you are using a local Notes mail replica: after sending the mail through the Microsoft application, start Notes, go to the Replication page, click the "Start Now " button, and choose "Start Mail Only Now." Notes then sends any mail stored in the outgoing mail box.
• When you address messages, you can choose recipients from any address book you specified in the profile you created. You can address messages to individual recipients, distribution lists, and Notes groups. The Notes Address Book Provider supports prefix matching and ambiguous name resolution.

See Also

Mail and Address Book
Creating or editing a Location document manually