CALENDAR AND SCHEDULING

Responding to a meeting invitation
You receive meeting invitations in your mail file's Inbox. When you respond to a meeting invitation, Notes sends a notice to the meeting organizer informing him or her whether you have accepted or declined the invite, delegated it to someone else, or proposed a new time for the meeting. If you accept, Notes also automatically creates an entry for the meeting in Calendar.

Before you respond to a meeting invitation, you may want to do one of the following things:


To respond to a meeting invitation

1. Open the invitation.

2. Click the Respond or "Respond with Comments" action button in the action bar and do one of the following:
If you want to...Do this
Accept the invitationChoose Accept.
Decline the invitationChoose Decline.
Pass responsibility for answering the invitation to someone elseChoose Delegate, specify the person to send the invitation to in the Delegate options dialog box., then select "Keep me informed of updates" if you still want to receive information about this meeting from the chair, and click OK. Notes forwards the invitation to the person you choose and sends a Decline notice to the meeting organizer.
Propose a new date or timeChoose "Propose New Time," specify a new date, time, and/or time zone and click OK.

Note You cannot immediately propose a new date, time, or time zone for an invitation to a repeating meeting. First you must accept the invitation. To counter-propose, open the first instance of the meeting in Calendar, then click Respond or Respond with Comments and select "Propose New Time."

Accept the invitation but leave the time free in your scheduleChoose "Tentatively Accept." Notes adds the meeting to the Calendar, but the time in your schedule appears free to others.
3. If you clicked Respond with Comments, enter your comments in the notice form, then click Send. Note that you cannot cancel out of the comments form once it is displayed. If you exit the form, the comments still get sent, so make sure to delete your comments if you do not want to send any.

Note Depending on the delivery options selected by the person who sent the invite, you may receive a meeting invitation without some of the response options described in the preceding table. For example, the sender could prevent you from delegating the invitation or proposing a new time for the meeting.

To add a broadcast meeting to your Calendar

You may receive meeting invitations that do not include the Accept, Decline, Delegate, or Propose New Time response options but do display the Request Information, Check Calendar, and Add to Calendar action buttons. These invitations are known as broadcast invitations.

To add a broadcast meeting to Calendar, follow these steps:

1. Open the invitation.

2. Click the "Add to Calendar" action button from the action bar.

See Also