| To do this | Do this |
| Specify more than one name (for example, add a nickname) for a contact | Enter the names separated by semicolons in the "Full name" field (for example, Rob O'Toole/Marketing/Acme; Rob O'Toole; Robbie O'Toole; mypalRob). |
| Specify a domain for a contact you know uses Notes mail, for faster sending | Enter the domain in the "Mail domain" field. |
| Specify an abbreviated name for a contact with an Internet mail address. | Enter the name in the "Short name" field (for example, you might use "rs" for rob_otoole@acme.com).
Then when you enter the short name in a message, Notes uses type-ahead to supply the rest of the Internet mail address. |
| Phonetic name | Enter the name in a phonetic script (such as Hiragana) for names that have ambiguous pronunciation (such as Japanese Kanji names). |
| Encrypt the messages you send to a contact | Ask the contact to mail you a public key. When you receive it, enter the key in the "Certified public key" or "Flat name key" field, depending on the type of key. |
| Organize a contact name under a category | Enter one or more categories separated by commas in the "Categories" field.
To show contacts organized by category, switch to the "Contacts by Category" view of your address book.
To delete a category you don't want to use anymore, open every contact that uses the category, delete the category name, and save. |
| Change how this contact name is sorted in the Contacts view. This setting overrides the default in the Personal Address Book preferences. | Under "Display name format," select either "Firstname Lastname" or "Lastname Firstname." |
| Specify the information that appears for this contact when you use the preview pane. | Under "Show in preview pane," select either "Business data" or "Personal data." |