Click any of these topics:

• To set up access and the forwarding of meeting notices (for Calendar owner)
• To set up your Calendar for quick access to the Calendar(s) you manage (for Calendar manager)

1. Open the Calendar.

2. From the menu, choose Actions - Tools - Preferences to open the Preferences dialog box.

3. Click the "Access & Delegation" tab, then the "Access to Your Mail & Calendar" tab.

4. Click the "Add Person or Group" button.

5. Enter the name of the person or group you are giving access to in the field under the number 1 in the "Add People/Groups" dialog box.

6. Select whether you want the Calendar manager to have access to Mail, Calendar, and To Do, or just Calendar and To Do under the number 2 in the "Add People/Groups" dialog box.

7. Select how much access you want the Calendar manager to have once that person is in your Calendar from the drop-down list under number 3. For example, the Calendar manager can read and create documents, as well as send documents on your behalf.

8. Select one of the following forwarding options under number 4:

• "Forward notices where you are the invitee of the meeting" if you want your Calendar manager to receive e-mail notification each time you receive a meeting invitation or related notice. The e-mail contains a document link to the original notice delivered to your mail file.
• "Forward notices where you are the chair of the meeting" if you want your Calendar manager to receive e-mail notification each time you receive a response to a meeting invitation or related notice regarding a meeting you chair. The e-mail contains a document link to the original notice delivered to your mail file.

10. Click OK.

Tip If you as the Calendar owner also wants to prevent meeting notices from showing up in your Inbox, see Automatically removing meeting invitations from your Inbox.

Go to top

To set up your Calendar for quick access to the Calendar(s) you manage (for Calendar manager)

1. Open the Calendar.

2. From the menu, choose Actions - Tools - Preferences to open the Preferences dialog box.

3. Click the Delegation tab, then the "Shortcuts To Others' Mail" tab.

4. Enter the name of the user whose Calendar you manage in the "Provide shortcuts to the following users' Mail, Calendar, and To Do" field (click the arrow to select the name from an address book).

5. If the user is using another' vendor's IMAP mail program that you need to access, enter the user's name in the "Show mail owned by the following users" field.

6. Click OK.

Notes adds a command for opening the Calendar to the header in the upper left corner of your Calendar view. You can also choose Actions - Tools - Open Calendar For, and then select the Calendar owner's name in the "Open Calendar For" dialog box.

Go to top

See Also

Delegating access to your schedule information